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Publication Scheme 2020

This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.

The scheme commits an authority:

  • To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
  • To specify the information which is held by the authority and falls within the classifications below.
  • To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
  • To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
  • To review and update on a regular basis the information the authority makes available under this scheme.
  • To produce a schedule of any fees charged for access to information which is made proactively available.
  • To make this publication scheme available to the public.
  • To publish any data set held by the authority that has been requested, and any updated versions it holds, unless the authority is satisfied that it is not appropriate to do so; to publish the data set, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the data set is a relevant copyright work and the public authority is the only owner, to make the information available for re-use under the terms of the Re-use of Public Sector Information Regulations 2015, if they apply, and otherwise under the terms of the Freedom of Information Act section 19. The term ‘data set’ is defined in section 11(5) of the Freedom of Information Act. The term ‘relevant copyright work’ is defined in section 19(8) of that Act.

There are seven classes of information:

  • Who we are and what we do: organisational information, locations and contacts, constitutional and legal governance.
  • What we spend and how we spend it: financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
  • What our priorities are and how we are doing: strategy and performance information, plans, assessments, inspections and reviews.
  • How we make decisions: policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
  • Our policies and procedures: current written protocols for delivering our functions and responsibilities.
  • Lists and registers: information held in registers required by law and other lists and registers relating to the functions of the authority.
  • The services we offer: advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
Information   Where to find it Format Fee

Who we are and what we do

Introduction to the organisation    Please see the About us section Electronic: Webpage None 
How the Trust works with other organisations  

South Yorkshire and Bassetlaw Integrated Care System

Rotherham Integrated Health and Social Care Place 

Rotherham CCG Place Plan   

Electronic: Webpage None 
Sites at which the Trust provides services  

Trust sites

Electronic: Webpage None 
Clinical Department Details   http://www.therotherhamft.nhs.uk/TRFT_sites/Rotherham_Hospital/ Electronic: Webpage  None

What we spend and how we spend it

Annual Statement of Accounts including income and expenditure   Forms part of the Trust’s Annual Report & Accounts located on the Trust’s website here. Electronic None 
Monthly Finance reports   Monthly financial performance reports are presented to the Public Board of Directors’ meetings and can be found in the papers for each Board of Directors’ meeting located here. Electronic  None
External Audit of the Trust’s Financial Statements   The report from the Trust’s External Auditors to the Council of Governors in relation to their audit of the Trust’s financial statements is included with the Trust’s Annual Report & Accounts (at the end of the document) located on the Trust’s website here. Electronic None 
Standing Financial Instructions   Outline the Trust’s financial responsibilities, policies and procedures and at located here (bottom of the page) Electronic  None
Directors’ remuneration and Directors’ and Governors’ expenses   Can be found as part of the Remuneration Report within the Trust’s Annual Report & Accounts located on the Trust’s website here. Electronic None 
Staff pay and grading structures  

Details can be obtained from NHS Employers 

Electronic None 
Total spend by supplier by month  

Total Spend by Supplier April 2018 – Mar 2019 

Total Spend by Supplier April – June 2019 


Electronic None 
Over £25,000 spending  

Over £25k Spending 2018 

Over £25k Spending 2019

Over £25K spending 2020

Electronic  None
Procurement and tendering procedures   Contained within the Trust’s Standing Orders located here. Electronic None 
Details of contracts currently being tendered   Can be found here. Electronic  None

What our priorities are and how we are doing  

NHS Improvement / NHS England regulates NHS Foundation Trusts                       The Trust’s Licence, Terms of Authorisation and Provider segmentation information. Electronic None 
Care Quality Commission inspects all providers of health and social care   CQC assessments of the Trust. Electronic  None
5-Year Strategy   Available on request Electronic  None
Quality Improvement Strategy 2019 – 2024   Available on request Electronic  None
Operational Plan   The Trust’s Operational Plans detail the priorities the Trust sets at the beginning of each year.  The current plan and previous years’ plans are located in the ‘Annual Plan’ section here. Electronic  None
Performance against our Key Performance Indicators   A monthly ‘Integrated Performance Report’ describing the Trust’s latest performance against its Key Performance Indicators is presented to the Public Board of Directors’ meeting and can be found in the papers for each Board of Directors’ meeting located here. Electronic  None
Annual Report & Accounts including Quality Report   Every year the Trust publishes an Annual Report & Accounts which details the Trust’s performance over the preceding year including the annual Quality Report. These reports can be accessed here. Electronic  None
Quality Account  

Every year the Trust also publishes a Quality Account detailing its performance against its quality priorities.  The latest Quality Account report can be found on the NHS.uk website here.

Previous years’ Quality Account reports can be found on the Trust’s website here

Electronic None 
Service User Surveys   Care Quality Commission Surveys. Electronic  None

How we make decisions      

Governance Structure   http://www.therotherhamft.nhs.uk/About_us/How_are_we_governed_/  Electronic  None
Council of Governors   http://www.therotherhamft.nhs.uk/governors/ Electronic  None
Council of Governors’ meeting minutes and papers   http://www.therotherhamft.nhs.uk/Corporate_Governance_Information/Corporate_committees_and_meetings/ Electronic  None
Board of Directors   http://www.therotherhamft.nhs.uk/Corporate_Governance_Information/Our_Board_of_Directors/ Electronic  None
Board of Directors’ meeting minutes and papers   http://www.therotherhamft.nhs.uk/Corporate_Governance_Information/Corporate_committees_and_meetings/ Electronic  None
Key corporate governance documents  

Licence

Constitution

Standing Orders

Standing Financial Instructions

Corporate Governance Board Statements

Electronic  None
Statutory Board Committees  

Audit Committee Terms of Reference

Remuneration Committee Terms of Reference

Nominations Committee Terms of Reference

Electronic None 

Our policies and procedures

Policies and procedures relating to the conduct of business and the provision of services  

The Trust’s Standards of Business Conduct are available upon request

The Standards of Business Conduct Annual Reports are located on the Trust’s website here

Electronic  None
Policies and procedures relating to human resources (including Race, Disability, Age and Gender, Equal Opportunities)  

What is Equality, Diversity and Inclusion?

Electronic  None
Policies and procedures relating to recruitment and employment   Recruitment and Selection Policy and Policy of pre and post-employment checks are available upon request Electronic None 
Standing Orders   http://www.therotherhamft.nhs.uk/key_documents/ Electronic  None
Standing Financial Instructions   http://www.therotherhamft.nhs.uk/key_documents/ Electronic  None
Complaints and other customer service policies and procedures   http://www.therotherhamft.nhs.uk/Contact_us/ Electronic None 
Data protection / information governance / Caldicott Guardian  

Data Protection Policy 

Data Quality Policy 

Use & Protection of Patient Information (Confidentiality Code of Conduct)

Information Governance Policy 

Freedom of Information & Environmental Information Regulations Policy 

Freedom of Information & EIR SOP 

Electronic None 
Charging Regimes and Policies  

The trust will not normally charge a fee for requests. Where a charge is made, the following documentation from the Information Commissioner’s Office FOI Fee Charging document and Using the Fees Regulations document will be used.

The Data Protection policy outlines charges for subject access requests.

Other charges will be provided upon request via rgh-tr.freedomofinformation@nhs.net

Electronic  None

 Lists and registers

Register of Interests for members of the Board of Directors   Located at the bottom of this page of the Trust’s website. Electronic None 
Register of Interests for members of the Council of Governors   Located at the bottom of this page of the Trust’s website. Electronic  None
Register of Interests for all staff members   Located in the ‘Register of Staff Interests’ section of this page of the Trust’s website. Electronic  None
Information Asset Register   For information on our Information Asset Register please contact the Freedom of Information Team at rgh-tr.freedomofinformation@nhs.net or call 01709 425097. Electronic  None
List of Consultants   The list of Consultants that work at the Trust can be found on the ‘Contact Us’ page of the Trust’s website (under Rotherham Hospital) located here. Electronic  None
List of main contractors / suppliers   Contractors and suppliers can be viewed in the 'expenditure over £25,000' documents in the 'What we spend and how we spend it’ section of this Publication Scheme. Electronic  None
Register of Gifts and Hospitality provided to Board Members and Senior Personnel   The previous financial year’s register is published as Appendix 1 of the Standards of Business Conduct Annual Report located on this page of the Trust’s website. Electronic  None
Disclosure Log   Our FOI Disclosure Log is located here. Electronic  None

 The services we offer

Clinical Services   The list of clinical services offered by the Trust can be viewed here. Electronic  None
Non-clinical Services  

Key non-clinical services are:

Patient Experience

Chaplaincy Service

Corporate Communications and Media

Health Records

Patient Engagement and Involvement:

Freedom of Information

Procurement

Contact details for general enquiries 

Electronic None 
Patient Information leaflets and other booklets and newsletters   Many of our patient information leaflets are being re-written, you can see new versions of each leaflet on our Patient Information webpage here. Electronic None 
 

The classes of information will not generally include:

  • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
  • Information in draft form.
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.
 

The method by which information published under this scheme will be made available

The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained. Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means. In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale. Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so. Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum. Material which is published and accessed on a website will be provided free of charge. Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

  • photocopying
  • postage and packaging
  • the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information Regulations 2015, where they apply, or with regulations made under section 11B of the Freedom of Information Act, or with other statutory powers of the public authority. If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written requests

Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.