To conduct research and development.
How do we keep your information
At Trust Board level, we have a Senior Information Risk Owner who is
accountable for the management of all information assets and any associated risks
and incidents and a Caldicott Guardian who is responsible for the management of
patient information and patient confidentiality.
We have a Data Protection Officer who ensures the Trust is accountable
and compliant with the Data Protection Act 2018 (GDPR).
The Data Protection Officer details are:
Derek Stowe (Interim DPO) Email:
Our promise to you is that we are holding your information in strict
Everyone involved in your care has a legal duty to keep information
about you confidential and access to it is strictly controlled. We will make
sure that your right to confidentiality is upheld unless we have a legal duty
to release information or we have obtained your consent to do so.
We will pass on information about your health, diagnosis and treatment
to your GP. We may also pass on information to other individuals or
organisations involved in your care, including Social Services, to help in
arranging care for you following treatment in hospital. We only pass on
information about you if there is a genuine need to know or we have your
permission, and anyone who receives the information is also under a legal duty
to maintain confidentiality.
We will not give out your information to third parties except under
exceptional circumstances, such as when the health and safety of others is at
risk or where the law requires us to do so, for example infectious diseases
(e.g. measles or meningitis, but not HIV/AIDS).
Access to your records
The Data Protection Act 2018 (GDPR) allows you to find out what
information we hold about you. You can request informal access to your records
by speaking to the professional staff involved in your care. If you think some
of the information in your records is inaccurate you are entitled by law to ask
for it to be corrected.
In special circumstances the law allows us not to show you your
information if we consider it harmful to you, or another person’s physical
and/or mental wellbeing. For formal access to your records you must make a
request in writing to the contact below. For further information, please see
our Data Protection Policy.
Medical Records Administration Team
The Rotherham NHS Foundation Trust
Telephone 01709 427299
Freedom of Information
As a patient you can have access to your records but you can also have
more information such as details of our performance, our spending and our
meetings. If you can’t find what you are looking for please ask the department
you have been dealing with or check our read our Freedom of Information
policy and advice. You can be assured that other
individuals will not be able to gain access to your confidential records by
making an FOI request.
Your right to withdraw
consent for us to share your personal information
You have the right to restrict how and with whom we share the personal
information in your records that identifies you. This must be noted explicitly
within your records in order that all healthcare professionals and staff treating
and involved with you are aware of your decision. By choosing this option, it
may make the provision of treatment or care more difficult or unavailable. You
can also change your mind at any time about a disclosure decision.
If you would like to know more about how we use your information or if
you have any concerns about how your information is used, please speak to the
professional staff involved in your care or the Caldicott Coordinator on
(01709) 427637. If you are not happy with their response please contact our
Patient Services Team using the details on the right.