To conduct research and development.
How do we keep your information
At Trust Board level, we have a Senior Information Risk Owner who is
accountable for the management of all information assets and any associated risks
and incidents and a Caldicott Guardian who is responsible for the management of
patient information and patient confidentiality.
We have a Data Protection Officer who ensures the Trust is accountable
and compliant with the Data Protection Act 2018 (GDPR).
The Data Protection Officer details are:
Derek Stowe (Interim DPO) Email:
Our promise to you is that we are holding your information in strict
Everyone involved in your care has a legal duty to keep information
about you confidential and access to it is strictly controlled. We will make
sure that your right to confidentiality is upheld unless we have a legal duty
to release information or we have obtained your consent to do so.
We will pass on information about your health, diagnosis and treatment
to your GP. We may also pass on information to other individuals or
organisations involved in your care, including Social Services, to help in
arranging care for you following treatment in hospital. We only pass on
information about you if there is a genuine need to know or we have your
permission, and anyone who receives the information is also under a legal duty
to maintain confidentiality.
We will not give out your information to third parties except under
exceptional circumstances, such as when the health and safety of others is at
risk or where the law requires us to do so, for example infectious diseases
(e.g. measles or meningitis, but not HIV/AIDS).
We may be required to share your information as
part of our regular inspections by the Care Quality Commission (CQC). To read
their Privacy Notice, click here https://www.cqc.org.uk/about-us/our-policies/privacy-statement
Access to your records
The Data Protection Act 2018 (GDPR) allows you to find out what
information we hold about you. You can request informal access to your records
by speaking to the professional staff involved in your care. If you think some
of the information in your records is inaccurate you are entitled by law to ask
for it to be corrected.
In special circumstances the law allows us not to show you your
information if we consider it harmful to you, or another person’s physical
and/or mental wellbeing. For formal access to your records you must make a
request in writing to the contact below. For further information, please see
our Data Protection Policy.
Medical Records Administration Team
The Rotherham NHS Foundation Trust
Telephone 01709 427299
Freedom of Information
As a patient you can have access to your records but you can also have
more information such as details of our performance, our spending and our
meetings. If you can’t find what you are looking for please ask the department
you have been dealing with or check our read our Freedom of Information
policy and advice. You can be assured that other
individuals will not be able to gain access to your confidential records by
making an FOI request.
Your right to withdraw
consent for us to share your personal information
You have the right to restrict how and with whom we share the personal
information in your records that identifies you. This must be noted explicitly
within your records in order that all healthcare professionals and staff treating
and involved with you are aware of your decision. By choosing this option, it
may make the provision of treatment or care more difficult or unavailable. You
can also change your mind at any time about a disclosure decision.
How the NHS and care
services use your information
Whenever you use a health or care service, such as attending
Accident & Emergency or using Community Care services, important
information about you is collected in a patient record for that service.
Collecting this information helps to ensure you get the best possible care and
collected about you when you use these services can also be used and provided
to other organisations for purposes beyond your individual care, for instance to
• improving the quality and standards
of care provided
• research into the development of
• preventing illness and diseases
• planning services
only take place when there is a clear legal basis to use this information. All these
uses help to provide better health and care for you, your family and future
generations. Confidential patient information about your health and care is only used like this where allowed by
Most of the
time, anonymised data is used for research and planning so that you cannot be
identified in which case your confidential patient information isn’t needed.
You have a choice about whether you want your confidential
patient information to be used in this way. If you are happy with this use of
information you do not need to do anything. If you do choose to opt out your
confidential patient information will still be used to support your individual
To find out more or to register your choice to opt out,
please visit www.nhs.uk/your-nhs-data-matters.
On this web page you will:
See what is meant by confidential patient
Find examples of when confidential patient
information is used for individual care and examples of when it is used for
purposes beyond individual care
Find out more about the benefits of sharing data
Understand more about who uses the data
Find out how your data is protected
Be able to access the system to view, set or
change your opt-out setting
Find the contact telephone number if you want to
know any more or to set/change your opt-out by phone
See the situations where the opt-out will not
You can also
find out more about how patient information is used at:
(which covers health and care research); and
(which covers how and why patient information is used, the safeguards and how
decisions are made)
change your mind about your choice at any time.
used or shared for purposes beyond individual care does not include your data
being shared with insurance companies or used for marketing purposes and data
would only be used in this way with your specific agreement.
Health and care organisations have until 2020 to
put systems and processes in place so they can be compliant with the national
data opt-out and apply your choice to any confidential patient information they
use or share for purposes beyond your individual care. Our organisation ‘is /
is not currently’ compliant with the national data opt-out policy.
If you would like to know more about how we use your information or if
you have any concerns about how your information is used, please speak to the
professional staff involved in your care or the Caldicott Coordinator on
(01709) 427637. If you are not happy with their response please contact our
Patient Services Team using the details on the right.